The Ultimate Guide to Improving Employee Productivity

Are you struggling to see the benefits of employee productivity? Right now, promoting productivity in the workplace can be challenging; the workplace has undergone some drastic changes over the past year, some that may change the way in which we work forever. For many employees, getting used to this way of working can be difficult.

To improve employee productivity, you need to have a system in place that drives motivation within your team and inspires them to put 100% into everything they do, this being your intranet. Currently, productivity in the workplace and employee morale is tough; many workplaces are working from home, meaning employees are subjected to endless distractions and the lack of connection can be harmful to employee productivity.

Simply telling employees to be more productive won’t do anything; in the modern workplace, you need to be proactive in your thoughts. You need to inspire your employees, show them the benefits of productivity in the workplace and guide them the way to maximising employee productivity.

Without further ado, here is your ultimate guide to improving employee productivity.

You’ve identified there’s a problem with productivity in the workplace, but first, you need to understand why productivity can be affected. There are factors that can affect productivity that you can’t control, i.e. a global pandemic. But for the factors that you can control, you must analyse the situation and figure out how to resolve the issues.

Workload

Employee productivity may be low because the workload you are giving your employees is either too low or too high. A high workload can put a real strain on mental health ultimately leading to burnout, whereas on the other side a low workload can cause boredom and inflict fatigue.

If there is an issue with the workload in your organisation, it’s important to sit down with your employees to discuss ways to make the workload more manageable. Make use of document management apps such as Monday.com and Trello which allow you to create a clear structure of tasks that need to be done and when they need to be completed.

Conflicting Dynamics

Let’s face the facts, in any business, there are disagreements and conflicts between employees but when that conflict grows and becomes so bad that your employees aren’t working well together, it’s time to step in.

Conflict in the workplace can be damaging to employee productivity as it lowers morale and can negatively impact mental health. If you sense that an issue is arising in the workplace try and nip it in the bud as quickly as possible; take all employees aside to work out their difference and come up with a solution to the problem.

Team Motivation

Low morale and motivation is a silent killer in the workplace, it can impact an employee’s individual performance or a whole team. Key indicators of low employee morale include a change in attitude, lack of initiative and poor performance.

If you notice any of these factors arise in the workplace make sure you tackle them straight away.

Once you’ve identified why employee productivity might be low, you now need to think about a solution to the problem.

Implement Collaboration Software

In order to maximise productivity in the workplace, you need to encourage employees to collaborate and work together effectively; this is where an intranet comes into play.

A company intranet can host a whole range of purposes; you can use it as a document management system, it can be a place to house important company updates and information, it can be used as a corporate social network and it can enhance employee productivity through collaboration.

Oak gives your company the power to enhance productivity through a number of features such as instant messenger, hubs and a main timeline feed. These features can be used to work on important projects and give employees space to bounce ideas off each other.

Be Appreciative

Recognition is a key motivator for employees and provides them with a sense of accomplishment and makes them feel values for their hard work and efforts. Not only does appreciation make employees feel more confident in themselves, but it also improves productivity in the workplace.

When an employee receives praise for hard work, it reinforces their behaviour and makes it more likely that they will continue that behaviour. The statistics of employee appreciation speak for themselves; 72% of employees said that they would work harder if they were appreciated.

Employee appreciation plays a key role in an intranet and can be sent by all members of an organisation. Whether this is a simple thank you message for completing a task or you want to congratulate a colleague on hitting a career milestone; appreciation can be shown in many ways through your intranet.

Value Transparency

As a leader, it’s important to be clear and concise with your employees when it comes to delegating tasks. If you have a big project coming up, make sure you outline the SMART objectives of the task to your employees; this way they will be aware of what the task entails, what is expected of them and how they can measure their success.

Visual graphic of SMART objectives by Oak Engage

Without giving a set of objectives behind a task your employees will most likely question the validity of the task which could damage employee productivity.

Communicate Effectively

All leaders know that clear communication is the key to success. An article by Smarp found that 72% of employees don’t fully understand their company’s strategy, making them feel out of the loop of important communication and disconnected from their company.

Businesses need a platform that enables them to connect with their employees instantly; communicating with your employees via email only is no longer good enough. If you notice employee productivity take a dip in your business, evaluate your internal communication system. Are employees kept up to date with important information regularly? Is your company vision clearly demonstrated to your employees? If the answer to either of these questions is no, you’ve found the root cause of low productivity in the workplace.

And where is the perfect place to enhance business communication? Yes, you guessed it, your intranet. An intranet gives you the space to display important communications through various types of content; news articles, company publications, videos and many more.

Empower Employees

Many leaders think that micro-managing and delegating tasks to employees is the key to enhancing productivity but in reality, this couldn’t be further from the truth. Employee empowerment is where a business places trust in its employees to control their own tasks and day to day activities in the workplace.

72% of employees don’t fully understand their company’s business strategy.

Although many businesses may be terrified at the thought of leaving their employees to manage their own tasks, empowered employees are more likely to be productive and 23% are more likely to offer ideas and solutions to their team.

There’s no doubt that many businesses may be experiencing an employee productivity slump during this challenging time, but this phase doesn’t have to be permanent. Once you’ve established the root cause for the lack of productivity in the workplace, ensure you take the appropriate steps to tackle the problem and bring in the right solution for your employees.

Social & Content Executive at Oak Engage. Please follow for content about employee engagement, internal communication and workplace wellbeing.

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store